As a property manager, your work can’t keep you tethered to your desk—and that’s exactly why cloud based software has become such a game-changer—it puts all the critical information you need right at your fingertips, whether you’re in the office, on-site, or anywhere in between.
If that kind of flexibility sounds like a must-have, you’re in the right place. We’ve rounded up the best cloud-based property management software solutions for 2025, each tailored to meet unique needs. Read on and find the perfect fit for your business.
What Is Cloud Based Property Management Software?
Cloud based property management has fundamentally changed the way property managers handle their day-to-day tasks. Software options have become more advanced and accessible, and can now help you handle a whole range of property management tasks such rent tracking, fielding maintenance requests, keeping your books in check, leasing units, and communicating with owners, tenants, association boards, and team members.
Unlike traditional software, which is often tied to a single device, cloud based platforms empower teams to collaborate in real-time from any location. This creates a unified source of truth for your team, and lets everyone work more efficiently.
Because storage is also cloud based, you can scale up the amount of important business records, accounting numbers, contacts, leasing details, and other data you keep in your property management software as needed.
That flexibility in both storage capacity and access makes these software solutions uniquely suited to serve portfolios of all sizes, from a small roster of single-family properties to a large mixed portfolio of rental units and associations spread across different locations.
The best cloud based property management software is also always improving upon its list of features to allow property management teams to grow their business with less effort, communicate more reliably, offer mobile apps and services for their clients, and manage day-to-day tasks more efficiently. Let’s take a look at some of those features now.
Key Features of Cloud Based Property Management Software
No two property management software solutions are exactly alike. Still, most of them will have many of the same basic capabilities. With that in mind, here are a few key features that you’re likely to come across as you develop your shortlist.
Accounting and Taxes
When it comes to managing property management accounting and tax tasks, keeping meticulous records is non-negotiable. To do so, you’ll need to store those records in a central location, keep them organized and easy to reference.
Fortunately, cloud based property management software can act as that central repository. These platforms often offer a wealth of accounting features that eliminate manual bookkeeping tasks. These include budgeting capabilities, expense tracking, 1099 eFiling and other tax prep tools, and the ability to generate financial reports such as your balance sheet and chart of accounts.
The top cloud based property management software also has the capacity to update this information automatically in real-time, cutting down on human error and removing even more work from your to-do list.
Online Rent Collection
Beyond accounting and tax preparation tasks, property management software is often used for online rent and fee collection. Depending on the type of portfolio you’re managing, your needs for this process may vary. For example, you may need to process bulk payments, apply late fees across multiple units, manage an association’s fees and fines, or provide tenants with a variety of payment options.
The right property management software will give you the flexibility to handle all these tasks. In addition, it will also typically have the ability to automatically deduct rent payments from tenants’ bank accounts and keep track of payment histories, which saves you time while upping the level of service you can provide to renters.
Apartment Listing Management and Marketing
Another area where a robust property management software tool can help lighten the load is by handling the listing management and marketing processes. Many of these systems make it simple to create and manage your available unit listings by offering features such as rental listing syndication. This feature allows you to effortlessly share your listings on a network of partner marketing websites with just a few clicks of a button.
Once your listings are on the market, effective cloud based property management software should also provide an online application process for tenants. These systems will allow property managers to customize fields within their rental applications so that they can get the information they need while simultaneously giving tenants the ability to access the application from anywhere.
Additional Lead-to-Lease Tools
After you have a few applications in hand, the right property management software solution can also help you streamline your lead-to-lease workflow. In this case, available features can include tools to assist with tenant screening and background checks to help you find the most qualified tenants, e-signature apps to make lease signing a breeze once you’ve found the perfect match, and document storage so that you can ensure all the important paperwork stays in one place.
Resident Communication Portals
For existing tenants, many property management platforms offer an online tenant portal, where they can proactively take control of their living situation. These portals allow them to access lease agreements easily and complete tasks seamlessly—such as submitting rent payments or maintenance requests. Typically, they also give tenants a secure space to communicate with the property management team.
In particular, cloud based property management software gives tenants the ability to access their portals while on the go by providing a property management mobile app. Ideally, this property management app will be available for both iOS and Android to accommodate as many tenants as possible.
Maintenance Requests
On the backend, property management maintenance software can also assist you with streamlining the process of handling multiple maintenance requests. It creates one, centralized platform for assigning maintenance requests to staff members, tracking work order progress, and communicating with tenants via notifications.
Plus, when you need to hire an outside vendor, corresponding vendor portals can make it easy to keep track of service contracts, manage service calls, and pay invoices when they’re due.
Analytics and Reporting
A key responsibility for any property manager is identifying trends and pinpointing opportunities for growth and improvement. The top cloud based software systems provide the property management analytics you need to tackle data-driven tasks, such as tracking occupancy trends, analyzing revenue by unit type, and forecasting maintenance costs.
Once you’ve gathered the data, your apartment management software should organize it into a user-friendly analytics dashboard. By offering actionable insights from the data points collected, the software makes problem-solving and developing revenue-boosting strategies much more straightforward.
In an ideal setup, the system will also allow you to transform those insights into professional, digestible reports for owners. Distributing these reports directly to each owner’s portal streamlines communication, eliminating the need for manual delivery and keeping stakeholders informed with minimal effort.
What Are the Benefits of Cloud Based Property Management Software?
Without a doubt, the biggest benefit of using cloud based property management software is its ability to save you time and money. While some property management software features differ slightly from one another, they all serve the same core purpose. They use organizational tools and automation to help you simplify many of the everyday tasks you’re faced with as a property manager.
At the same time, cloud based property management software makes it much easier to coordinate with your entire team. Since the information logged into the software system can be accessed from anywhere, your platform of choice quickly becomes the central source of information on your entire portfolio.
#1: Buildium
Flexible, Comprehensive Cloud Based Property Management Software
If you’re searching for a truly comprehensive cloud based property management platform, Buildium® stands out as a top choice. Its versatility caters to everyone—from smaller property managers to business owners overseeing large, mixed portfolios or a variety of community associations.
With a mobile app available on both iOS® and Android®, alongside a dedicated app for residents, Buildium prioritizes easy access and management on the go.
Features
Buildium delivers a powerful suite of features designed to streamline property management, with tools that are especially useful for enhancing mobility and efficiency. Here are just some standout features:
- Property Accounting: Buildium’s accounting features keep your books accurate, automate some of the most time consuming tasks, lets you generate reports in a few clicks, and offers easy-to-use 1099eFiling and tax prep tools.
- Resident Center: Buildium’s resident center is a one-stop shop that allows tenants to view their lease documents, pay rent online, and submit maintenance requests from one central location.
- Owner Portals: Similarly, owner portals make it easy to share financial reports with owners in real-time, collect payment when needed, and keep track of important leasing documentation.
- Cloud leasing and document storage: The platform’s leasing and document management system allows you to store an unlimited number of documents on its secure server.
- Maintenance Management: From a 24/7/365 Maintenance Contact Center, to thorough work order tracking, you’ll have access to tools that help you stay ahead of repairs and better manage vendors.
- Open API: Buildium’s open API lets the platform seamlessly integrate with many of the other business applications that you use the most.
On top of these features, Buildium has a unique collection of Marketplace partner solutions, that help with everything from conducting inspections to finding new clients. All of these partner solutions are designed specifically for the property management industry and integrate seamlessly with Buildium’s core platform.
Pricing
Buildium offers three different pricing tiers. However, every plan includes the following:
- Resident portals
- Resident and board member communications
- Task and violation tracking
- Maintenance request management
- Accounting tools
Beyond the included features, the pricing tiers break down like this:
- Essential ($58/month): Buildium’s Essential Plan includes a free marketing website for your company or association, tenant screening capabilities, and standard reporting options.
- Growth ($183/month): The Growth Plan includes everything that the Essential Plan has to offer, plus property inspection tracking, unlimited e-signatures, live phone support, and business and performance analytics and insights.
- Premium ($375/month): The Premium Plan builds off what’s offered in the Growth Plan by adding $500 worth of free client leads, fee waivers for incoming ETF transactions, access to the open API, priority support, onboarding assistance, and access to a dedicated growth consultant.
#2: Propertyware
Customizable Cloud Based Property Management Software
If your portfolio consists mostly of single-family homes, PropertywareⓇ is a strong choice. Its standout feature is near-complete customizability, allowing you to tailor the platform to fit your specific needs—especially if you manage multiple properties with unique data points to track. The software is designed with growth and customization in mind, making it a solid choice for property managers that want more control over their software.
Features
Some of the platform’s key cloud based features include:
- Application Portals: The platform’s application portals allow tenants to save and continue applications, as well as add co-applicants with ease.
- Electronic Signatures: Powered by DocuSign®, the platform offers an unlimited number of users and transactions to make signing all your documents as simple as possible
- Owner and Tenant Portals: Propertyware’s owner and tenant portals offer one centralized location for everything from online payments to maintenance request submission, and communication with staff.
Beyond its essential mobile capabilities, Propertyware provides a wide range of additional property management features, including
- Online Leasing: The software boasts eye-catching marketing websites, lead tracking pipelines, listing syndication, and tenant screening capabilities.
- Maintenance: Integrated tracking features make it simple to keep work orders organized while the maintenance call center fields phone calls from tenants and owners before dispatching your preferred vendors for you.
- Accounting: The platform lets you generate an unlimited number of custom reports so that you can have all your important information at your fingertips.
Pricing
Propertyware also has three distinct pricing tiers, Each tier is priced with a flat fee per unit and a minimum spend.
The following features are included in every plan:
- Custom reporting
- Marketing
- Property management
- Online portals
Then, the pricing tiers break down like this:
- Basic: At $1.00 per unit, per month, the Basic plan maintenance and accounting features, tenant screening and rent collection capabilities, plus unlimited training and support.
- Plus: At $1.50 per unit, per month, the Plus plan includes all the services in the Basic plan, plus two-way text messaging, e-signatures, and access to the platform’s property inspection app.
- Premium: At $2.00 per unit, per month, the Premium plan includes all of the features in the other two plans in addition to maintenance project organization and online vendor portals.
#3: PropertyZar
Cloud Based Property Management Software for Mixed-Use and Commercial Portfolios
Those who manage mixed-use portfolios may want to take a look at PropertyZar®. In addition to having the standard features that one might expect from a residential property management software, this platform also has offerings geared towards commercial properties.
While the software also claims to be set up to handle large-scale community associations, you’ll likely need to create a tailored package with personalized pricing to fit your needs.
Features
PropertyZar offers many of the same residential property management features as the competition, including: online application and lease management capabilities, credit and background screenings, work order management, and accounting tools.
Of note is the platform’s CAM recovery solution for commercial management. It helps streamline calculations for common area maintenance costs, allocating those expenses to tenants, tracking reimbursements, and generating detailed reconsideration reports.
Pricing
PropertyZar follows a bit of a unique pricing structure. The company imposes a base charge of $50/month for portfolios of up to 25 units and a flat fee of $2.00 per unit per month for each additional property. Payment of this base fee gets you access to the bulk of the platform’s features, from mobile app access to online payment collection.
Beyond that, some features such as cash payment acceptance are available for a supplemental fee. Plus, community association managers and enterprise customers are encouraged to call for a customized quote.
#4: Property Matrix
Cloud Based Property Management Software for Complex Accounting Structures
Property Matrixâ„¢ is a software solution that prioritizes payment collection and advanced accounting, making it a better option for property managers with complex portfolios. However, it lacks some fundamental property management features commonly found in other platforms.
Features
Property Matrix’s features list highlights its comprehensive financial offerings. Property managers who choose this solution can take advantage of fee-fee credit card and ACH payments, as well as a simplified check scanning and printing process on the payment collection end.
On the accounting side, you’ll have access to separate books for each unit, the ability to upload multiple lease documents for each property, and sub account capability, which can help you group and sum related accounts.
However, essential features like work order management and property inspection tools are missing, which could be a dealbreaker for those who rely on these functionalities. If these tools are crucial to your operations, exploring alternative platforms may be worthwhile.
Pricing
Property Matrix doesn’t publicize specific pricing estimates, but it currently offers three plans:
- Standard: With up to 250 units included, the Standard Plan allows users to access all of the platform’s available features, except for commercial property functionality, CAM charges, and budgets.
- Property Matrix Pro: This plan also allows for up to 250 units, but it includes all of the features left off of the Standard Plan.
- Enterprise: All features are included in the Enterprise Plan and it caters to larger portfolios of up to 800 units.
Users can also add additional units to any of Property Matrix’s plan options by paying a supplemental fee of $1.75 per unit.
#5: Condo Control
Cloud Based Property Management Software for Condos and Co-Ops
True to its name, Condo Control® is designed specifically for managing condo associations and co-ops, offering features tailored to communal living. If your portfolio doesn’t include large community associations, this platform may not be the best fit for your needs.
Features
Many of Condo Control’s available features are tailored to suit the needs of condo associations and other HOAs. In particular, it allows for amenity reservations, package tracking, e-voting, and managing security logs.
In addition, you’ll also have many of the standard features that you may expect from a cloud based property management software platform, such as online payments, maintenance request tracking, and a reporting dashboard. However, it lacks separate tenant and owner portal capability, as well as online application and lead tracking tools, so it may not be the best option for those with primarily single-family portfolios.
Pricing
Condo Control offers quote-based pricing for its two plan options. Here’s an overview of what’s included with each one:
- Core Plan: The Core Plan encompasses all of Condo Control’s basic features, including: its mobile app, online payments, resident portals, work order tracking, individual unit files, and a community events calendar.
- Premium Plan: The Premium Plan includes many features that are considered add-ons for the Core Plan, such as package management, security logs, amenity booking, vendor management, and rental unit management.
#6: Total Management
Cloud Based Property Management Software for Commercial Use
Property managers with portfolios primarily consisting of commercial properties might consider Total Management™. The platform supports both residential and commercial use, with the commercial package including all the features of the residential side—plus additional tools tailored for commercial needs.
However, the available information on Total Management’s capabilities is limited, particularly regarding online applications and lead-to-lease functionality. If these features are high on your priority list, it might be worth exploring other options.
Features
On the residential side, Total Management offers up some fairly standard features, like tenant screening options and tenant portals, online marketing tools, work order texting, and accounting dashboards. The commercial side also includes all of those features, plus rent increase automation, as well as CAM, tax, and insurance reconciliation.
Pricing
Total Management’s package pricing depends on whether you intend to implement it for residential or commercial use. Take a look at how they differ:
- Residential Plan: Starts at $1 per unit, per month, where a monthly minimum may apply.
- Commercial Plan: Starts at $2.50 per unit, per month, where a monthly minimum may apply.
#7: Innago
Free Cloud Based Property Management Software
Property managers just starting to build their portfolios may find Innago® appealing, as it’s free for landlords to use. The platform generates revenue by passing the cost of certain features onto tenants. While this might seem like a good solution for some managers, its features may lack the depth needed to meet the needs of growth-minded businesses, which may lead to more costly operating expenses or software purchases down the line.
Features
Innago distinguishes between the features it offers for landlords and property managers and the ones it offers for tenants. The landlord list is made up of a mobile application, online lease signing, tenant screening options, listing syndication, and work order tracking. Yet, as far as its accounting tools are concerned, there is only limited financial reporting and expense tracking available.
On the other hand, tenants can benefit from the use of tenant portals and their own app, as well as some one-of-a-kind offerings like flexible rent payments and renters’ insurance available through a partner provider.
Pricing
With Innago’s pricing model, there is no setup fee and no monthly contracts for property managers. However, some features, such as applications and tenant screening, as well as online rent payments come with fees that are passed along to tenants.
Which Cloud Based Property Management Software Is Best for You?
At the end of the day, there is no one-size-fits-all answer to which is the best cloud based property management software solution. Each platform is unique in some ways, making it a good fit for certain use cases. The software solution that’s the best fit for you will depend on the size and makeup of your portfolio, as well as the features that are most important to you.
If you’re looking for a truly comprehensive solution, Buildium is a choice that stands out. Designed as an all-in-one platform, Buildium keeps property managers connected and in control from anywhere. It’s a software that prioritizes saving you time, reducing operational costs, and helping your business set up new revenue streams—so you can grow in the way you see fit.
You can even see how cloud based property management software can make a difference with Buildium’s free 14–day trial.
Frequently Asked Questions
What is cloud based property management software?
Cloud based property management software is a software solution that can be accessed from anywhere, rather than having its data stored in one, centralized physical location. These programs use cloud storage to store data and a web application to run the software easily from any computer or mobile device.
How do I choose the right cloud based property management software for my needs?
Finding the right cloud based property management software will depend on your portfolio’s unique needs. Many property managers consider the size of their portfolio, available property types, and which features they need most when selecting the best option.
What are the benefits of using cloud based property management software for accounting?
The main advantages of using this software for accounting purposes is that it gives you one, centralized place to store all your important documents and look toward as a single source of truth. In many cases, the automation that these platforms offer can even help get a real-time sense of how your portfolio is doing financially.
How much does cloud based property management software cost?
Unfortunately, the cost of cloud based property management software can vary widely, depending on which platform you are using. Some platforms are free for landlords to use while other solutions either charge a monthly fee or a flat fee per unit.
Can cloud based property management software integrate with other tools or platforms?
Yes, in some cases, cloud based property management software platforms can integrate with other business tools. For example, Buildium’s open API allows the software to integrate with more than 15 commonly used providers.
